Taku River Tlingit First Nation

JOB SUMMARY

Reporting to the Capital Projects Manager and Finance Director, the Housing Coordinator is responsible for providing financial, administrative and clerical services to ensure effective, efficient and accurate financial and administrative operations of the housing program and to assist when required the Capital Projects Manager:

C. MAIN DUTIES

  • Receives and reviews incoming departmental mail, prioritizing correspondence, ensuring proper distribution within the department;
  • Assists the Capital Manager with work requirements when requested;
  • Performs other related duties including preparing CMHC, INAC and other funding source applications / funder requests and implementing as requested by the Capital Manager;
  • Development, implementation and management of a records management system, ensuring departmental housing and CMHC file maintenance;
  • Coordinates Housing Committee Meetings and preparing all documentation for Housing Committee members; which includes agenda, information packages, appropriate tenant/housing files, and minute taking, etc.;
  • Requests Move in / out reports be completed by the Capital or O&M Manager; files signed reports, distributes copies to appropriate parties,
  • Collects home maintenance requests from tenants, enters maintenance requests into a spreadsheet and updates status of maintenance requests with the Capital and O&M Manager monthly;
  • Receives phone calls from tenants requesting additional water / septic and solid waste services, files all required documentation related to this work and contacts O&M field staff to fulfil request.
  • Submits any billing for additional water / sewer / solid waste services provided to tenants weekly to the Capital Manager for review. Files all required documentation related to this work;
  • Upon receipt of rental agreements, will make appropriate copies, develop files required, and distribute to appropriate parties;
  • Prepares with the Finance department tenant rent statements to be mailed out monthly.
  • Coordinates with the Capital Manager meetings with tenants to establish rent arrears re-payment programs and ensures all correspondence and meeting notes related to this duty are filed appropriately;
  • Prepares letters regarding arrears and eviction notices for the Capital Managers signature;
  • Maintains excel spreadsheet updated with tenant information, including past tenancies, rental arrears, repayment plan initiatives, correspondence record, etc.;
  • Informs the Capital Manager of any emergencies or priority situations;
  • Assists the Capital Manager with coordination of Manager’s and Leadership/Manager’s meetings;
  • Form and flyer development and coordinates distribution according to yearly maintenance schedule, community events, community meetings and housing related notices;
  • Performs other related duties as required;

WORKING CONDITIONS:

The position is located in an office environment. Stress may be experienced due to heavy workload and meeting deadlines. The position may need to spend significant time in the field conducting inspections, discussing housing issues with citizens, etc. Travel may be required from time to time, with frequent travel within the community. Incumbent will deal with angry, upset individuals.

KNOWLEDGE /EDUCATION

Education/Experience

Completion of Grade 12 with completion of an Administrative course (clerical) and word processing. Typing 40 WPM -5% error rate and experience working with First Nations OR relevant combination of education, training and experience working in an office performing administrative duties and experience working with First Nations. Typing speed 40 WPM with not more than a 5% error rate.

Knowledge of office procedures (filing, typing, receptionist duties, mailing duties);

Knowledge or training in the Microsoft Windows environment with network capabilities;

Knowledge or training with the Microsoft office software such as Microsoft Word, Microsoft Excel, Microsoft outlook, Microsoft Access and Microsoft Publisher;

Job Types: Full-time, Contract

Salary: $20.00 to $24.87 /hour

Benefits:

  • Casual Dress
  • Dental Care
  • Extended Health Care
  • Paid Time Off
  • Vision Care

Schedule:

  • 8 Hour Shift
  • Monday to Friday
  • No Weekends
Job Overview

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